Key Terms


Key Term Definition
Acquisition SHP funds used to pay a portion of the costs of purchasing a structure that will be used to provide supportive housing or supportive services to homeless persons. SHP grants for acquisition may also be used for the repayment of outstanding debt on a loan made to purchase a structure that has not been previously used for supportive housing or supportive services. Grants for acquisition and rehabilitation are limited to $200,000 to $400,000 per structure.
Administrative Costs Eligible activity under all SHP components. Up to five percent of a SHP grant may be used to pay for costs associated with administering a project. Administrative costs include costs associated with accounting for the use of grant funds, preparing reports for submission to HUD, obtaining program audits and similar costs related to administering the grant after award.
Annual Progress Report (APR) The APR tracks program progress and accomplishments in HUD’s competitive homeless programs (the Supportive Housing Program, Shelter Plus Care Program, and Section 8 SRO Moderate Rehabilitation Program). The APR gathers information on how programs assist homeless persons to obtain and remain in permanent housing, increase skills and income, and attain greater self-determination.
Applicant An entity that applies to HUD for funds. If selected for funding, the applicant becomes the grantee and is responsible for the overall management of the grant, including drawing grant funds and distributing them to project sponsors. The applicant is also responsible for supervision of project sponsor compliance with grant requirements. The applicant may also be the project sponsor.
Chronically Homeless Person An unaccompanied homeless individual with a disabling condition who has either been continuously homeless for a year or more OR has had at least four (4) episodes of homelessness in the past three (3) years. A disabling condition is defined as “a diagnosable substance abuse disorder, serious mental illness or disability, including the co-occurrence of two or more of these conditions.” In defining the chronically homeless, the term “homeless” means “a person sleeping in a place not meant for human habitation (e.g., living on the streets) or in an emergency homeless shelter.”
Consolidated Plan A long-term housing and community development plan developed by state and local governments and approved by HUD. The Consolidated Plan contains information on homeless populations and should be coordinated with the Continuum of Care plan (see 24 CFR part 91).
Deobligations HUD’s ability to cancel or make a downward adjustment of funding available under a grant agreement. In deobligating funds, HUD recaptures the funds and may use those funds to fund other projects in future years in accordance with appropriations law.
Disabling Condition A diagnosable substance abuse disorder, serious mental illness, developmental disability, or chronic physical illness or disability, including the co-occurrence of two or more of these conditions. A disabling condition limits an individual’s ability to work or perform one or more activities of daily living.
Fair Market Rents (FMR) Fair Market Rents are gross rent estimates published by HUD on an annual basis.
Federal Funding Accountability and Transparency Act of 2006 This Act requires grantees to report for placement on a Federally sponsored website subaward transactions. The method for reporting is being determined. Information can be found at www.federalspending.gov or www.USAspending.gov.
Grant Agreement The agreement between the grantee and HUD concerning a project funded through the Supportive Housing Program. The grant agreement dictates project activities and is signed by the local HUD field office and the grantee. The grant agreement has at least five components: grant agreement form, application, certifications, Technical Submission, and SHP Regulations. Some grant agreements may also have amendments.
Grant Amendment A written agreement signed by HUD and the grantee that effectuates changes to the original grant agreement.
Grant Extension A type of grant agreement that lengthens the grant term to allow for continuation of a project. Grantees can extend their SHP grants for up to one year, with HUD approval.
Grantee Any governmental or nonprofit entity that signs a grant agreement with HUD. The responsibilities of a grantee also include the project sponsor if there is one. “Grantee” and “recipient” are used interchangeably in this document.
Homeless Management Information System (HMIS) An HMIS is a computerized data collection application designed to capture client-level information over time on the characteristics and service needs of men, women, and children experiencing homelessness, while also protecting client confidentiality. It is designed to aggregate client-level data to generate an unduplicated count of clients served within a community’s system of homeless services. An HMIS may also cover a statewide or regional area, and include several CoCs. The HMIS can provide data on client characteristics and service utilization. HMIS is an eligible budget activity and also an SHP component that allows applicants to request SHP assistance for dedicated or shared projects.
Homeless Person A person sleeping in a place not meant for human habitation or in an emergency shelter, or a person in transitional housing.
Innovative Supportive Housing (ISH) An SHP component that enables applicants to design a program that is outside the scope of other components. Innovative projects must represent a distinctively different approach when viewed within its geographic area, must be a sensible model for others, and must be able to be replicated elsewhere.
Leasing Eligible activity under all SHP components. Grantees may use leasing funds to lease structures to provide supportive housing or supportive services to clients or to lease individual units during the period covered by the grant. The funds designated for leasing may only be used for the actual costs of leasing a structure or unit.
Logic Model A means for HUD to collect data on projected outputs and outcomes at the time of application submission and to capture, as part of program reporting, the actual results achieved against what was initially anticipated. The Logic Model shows the relationship between identified need(s), activities undertaken to address the need(s), and results and impact upon the homeless populations served through the grant award. The performance measures and Management Questions contained in the Logic Model may be negotiated as part of the technical submission negotiations. Results and responses to the management questions are submitted as part of the annual reporting requirement.
Match Match is the recipient’s contribution toward the cost of the project. SHP requires a cash match.
McKinney-Vento Homeless Assistance Act Signed into law on July 22, 1987, the McKinney-Vento Homeless Assistance Act is the authorizing legislation for a number of programs providing housing and services to homeless persons, including the Supportive Housing Program.
New Construction Eligible activity under all SHP components except Supportive Services Only (SSO). Applicants requesting funds for new construction must demonstrate that the costs to be used are substantially less than the costs associated with rehabilitation or that there is a lack of available units that could be rehabilitated at a cost less than new construction. Grants for new construction are limited to $400,000 per structure. If the applicant is acquiring land in tandem with the new construction, the $400,000 limit applies to both activities together.
Notice of Funding Availability (NOFA) Annual notice published in the Federal Register to announce available funds and application requirements.
Operating Costs Eligible activity under all SHP components except SSO. Operating costs are those costs associated with the day-to-day physical operation of supportive housing facilities and for which cash payments are needed.
Operating Start Date The operating start date is the first day of the month in which the grantee or sponsor begins incurring eligible operating costs.
Permanent Housing for Persons with Disabilities (PH) SHP component that provides long-term, community-based housing and supportive services for homeless persons with disabilities.
Project Sponsor The organization that is responsible for carrying out the proposed project activities. To be an eligible project sponsor, you must meet the same program eligibility standards as applicants do, as outlined in the annual NOFA.
Recipient Any governmental or nonprofit entity that receives assistance from HUD under SHP. Recipient includes both grantees, who sign a grant agreement with HUD and receive funds directly from HUD, and also project sponsors, who sign a subrecipient agreement with the grantee to receive the funds.
Rehabilitation Eligible activity under SHP. Grants for rehabilitation are limited to between $200,000 and $400,000 per structure.
Renewal Grant A grant agreement between HUD and the grantee that provides SHP assistance to a project that received SHP funding over the past year(s). The renewal grant funds the continuation of the same activities (operations, supportive services, leasing, HMIS and administration) as the initial grant, as amended. Acquisition, rehabilitation and new construction are not renewable.
Safe Haven A form of supportive housing funded and administered under SHP serving hard-to-reach homeless persons with severe mental illness and other debilitating behavioral conditions who are on the streets and have been unwilling or unable to participate in supportive services.
Selectee An applicant who is conditionally selected in the annual homeless assistance competition. Selectees must complete a Technical Submission to provide more detailed information on the proposed activities to HUD.
Subrecipient Project sponsors who sign a subrecipient agreement with the SHP grantee to receive grant funds. Subrecipients can carry out the entire SHP project.
Supportive Services Only (SSO) SHP component in which grantees or project sponsors provide supportive services (without housing) to homeless persons. SSO projects assist homeless persons to obtain and remain in permanent housing as well as increase their incomes and live independently.
Supportive Services Eligible activity under all SHP components. Supportive services assist homeless persons to transition from the streets or shelters to permanent housing. Grantees may use SHP funds to pay for the actual costs of providing supportive services to homeless persons in a new project or for the actual costs of increasing supportive services to homeless persons in an existing project.
Technical Assistance (TA) Technical assistance helps states, localities, and nonprofit organizations to better plan, develop, and administer their SHP projects and Continuum of Care strategies. TA providers identify and share information on best practices and provide critically needed training either remotely or on-site.
Technical Submission Second phase of the application process. Applicants who are conditionally selected for funding, called selectees, are required to submit the Technical Submission: a detailed project plan that contains technical information not described in the original application.
Transitional Housing (TH) SHP component intended to facilitate the movement of homeless individuals and families to permanent housing. Homeless persons may live in transitional housing programs for up to 24 months and receive supportive services that enable them to live more independently.

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