Skip Navigation
HUDHRE.info Print Friendly Banner
  • Font Size:
  • Larger font size Switch to smaller font size

IDIS for HOPWA Grantees

The Integrated Disbursement and Information System (IDIS) is an on-line system by which grantees of HUD's four Community Planning and Development (CPD) formula programs draw down funds and report accomplishments to HUD.

Why is IDIS important to HUD?

  • HUD uses the data in IDIS to provide timely reports that demonstrate that HOPWA funds are being used effectively.
  • HUD Field Office representatives monitor HOPWA grantee expenditures and accomplishments in IDIS.
  • IDIS provides timely information on grantee performance, needs, and trends, which helps HUD establish policy and budget priorities.

How do Grantees and HUD use IDIS?

Grantees use IDIS to:

  • Draw down funds by specific IDIS activities (e.g., supportive services provided by a specific HOPWA sponsor).
  • Enter proposed activities and then fill in accomplishment and beneficiary data directly into IDIS.
  • Complete the CAPER at the end of the year. (The data reported through the CAPER should reflect a summary of data entered into IDIS for that same program year.)
  • Download and print out reports that provide accomplishment, beneficiary, and financial information on HOPWA activities. For example, IDIS can generate reports that help compare proposed accomplishments with actual accomplishments.

HUD uses IDIS to:

  • Issue funds to grantees by specific IDIS activities (e.g., supportive services provided by a specific HOPWA sponsor).
  • Review accomplishment and financial data, entered into IDIS by grantees, to fulfill their monitoring and reporting responsibilities.
  • Download and print out reports that provide accomplishment, beneficiary, and financial information on HOPWA activities. For example, IDIS can generate reports that help compare proposed accomplishments with actual accomplishments.

How do Grantees access IDIS?

  • Grantees access IDIS, a mainframe based system, via the HUD IDIS Website.
  • Each IDIS user receives an ID and password that allows access only to that user's own grantee data. Access may be restricted to certain functions (e.g., activity set-up, approving draw downs).

How does the IDIS process work for the "typical" HOPWA grantee?

  1. Grantees create a Project in IDIS that represents each sponsor. The project is tied to a specific Consolidated Plan year (i.e. Action Plan).
  2. Grantees set up an Activity in IDIS for each eligible HOPWA activity. Examples of data entered include a description of the activity, proposed accomplishments, and location. For multi-year activities, a new activity is set up each year.
  3. Grantees commit funds for each activity.
  4. As project sponsor funds are requested and approved by grantee, the grantee draws down funds in IDIS. The grantee must break down funding requests by sponsor and activity. Within two days, IDIS funds are wired to the grantee's HOPWA bank account.
  5. Within 90 days of completion of an IDIS activity, the grantee reports accomplishment and beneficiary information on IDIS.
  6. As part of the CAPER, due 90 days after the end of the program year, the grantee ensures that all data in IDIS is accurate, complete, and up-to-date.

Are changes planned for IDIS?

Yes, HUD is in the process of modernizing IDIS to make it more user-friendly and helpful. Updates will be provided as they are available.

How can I learn more about IDIS?

For basic instructions on using IDIS to record and monitor grantee activities and general information about IDIS, please see the following: