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 FAQ ID:   1928  Topic:SubTopic  Emergency Solutions Grants (ESG) Program: Emergency Solutions Grants (ESG) Program  Date Published   07/23/2012
Q:  What sources of funds can be used as cash match for ESG?
A: 

The requirements for matching ESG funds are described in section 576.201 of the ESG Interim Rule, and the requirements for documenting matching contributions are described in section 576.500(o). The ESG Interim Rule can be found at: http://hudhre.info/index.cfm?do=viewResource&ResourceID=4517.

In general, federal, state, local, or private funds may be used to satisfy the requirement that the recipient provide matching contributions to ESG, so long as the following conditions are met:

1) The matching funds are contributed to the ESG program and expended for the recipient or subrecipient’s allowable ESG costs.*

2) The matching funds must be used in accordance with all requirements that apply to ESG grant funds, except for the expenditure limits in 24 CFR 576.100, AND if the matching funds are from another federal program, they must ALSO be used in accordance with that program’s requirements;

3) The matching funds are contributed after the date HUD signs the grant agreement for the ESG funds being matched;

4) The matching funds are expended by the expenditure deadline that applies to the ESG funds being matched;

5) The matching funds have not been and will not be used to match any other Federal program’s funds nor any other ESG grant;

6) The recipient does not use ESG funds to meet the other program's matching requirements; and

7) The recipient keeps records of the source and use of the matching funds, including the particular fiscal year ESG grant for which the matching contribution is counted.

*Note: because the matching funds are contributed to the ESG program and expended for the recipient or subrecipient’s allowable ESG costs, the following are not allowed to be used as match:

• SNAP benefits (food stamps), because the funds are being used to cover the program participant’s costs;

• Housing Choice Vouchers, because the funds are used to pay the PHA’s obligations under its Housing Assistance Payment contract with the owner; and

• The tenant’s portion of the rent, because this amount is the tenant’s obligation.

Please also note the following:

• HUD’s matching requirement applies to the recipient. HUD provides the recipient with the discretion to pass that requirement on to subrecipients.

• The matching funds are provided based on the total grant amount and do not have to be provided on a component-by-component basis. For example, if a recipient is spending $10,000 on HMIS, they do not need to find $10,000 in data collection funds from another source to use as match.

• HOME-TBRA funds generally cannot be used as match, because the requirements for rental assistance are significantly different between the two programs. There could be a rare instance where it is possible; if you believe this is the case, please contact HUD to see if it would be allowable.

• SHP funds generally cannot be used as match, because very few activity costs are allowable under both SHP and ESG. However, in some cases, such as where SHP funds are used for HMIS costs that are allowable under ESG, SHP funds can be counted as match in accordance with conditions 1-7 above. Please note, however, that HMIS costs are only eligible to be used as match under ESG if they are eligible under section 576.107 and allocable to the ESG program, whether charged as direct costs or indirect costs. If the SHP HMIS funds are being used to pay for SHP projects’ data entry, those data entry costs are not allocable to the ESG program and the funds used cannot be counted as match.


 FAQ ID:   1927  Topic:SubTopic  Emergency Solutions Grants (ESG) Program: Emergency Solutions Grants (ESG) Program  Date Published   07/16/2012
Q:  Can I serve HPRP program participants with ESG?
A: 

For those program participants who, at the last recertification before HPRP ends, are not going to be able to remain stably housed without assistance, ESG funds may be used to help them after HPRP funds are no longer available.

If that is the case, they must meet one of the seven criteria listed in category one of the at-risk of homelessness definition at 24 CFR 576.2. A complete eligibility/intake assessment must be conducted and includes having an income below 30 percent of median family income for the area, as determined by HUD, and lacking the resources and support networks to prevent them from going into an emergency shelter or one of the places listed in paragraph (1) of the Homeless definition at 24 CFR 576.2. If they are eligible for ESG, you will need to exit them out of HPRP (including exiting them out in HMIS). Since they are already in housing, they would not qualify for rapid re-housing assistance, it would be categorized as homelessness prevention.


 FAQ ID:   1862  Topic:SubTopic  Emergency Solutions Grants (ESG) Program: Emergency Solutions Grants (ESG) Program  Date Published   03/14/2012
Q:  How can I learn about the various services HUD offers to veterans?
A: 

It may help to call HUDVET, a toll free hotline that provides information to veterans seeking answers to housing questions. The HUDVET National Hotline is 1-800-998-9999. Additionally, the HUDVET website offers general veteran updates, as well as contact information for veteran service providers and federal, state, and city governments.

For additional resources, visit the Veteran’s Assistance page of the HUD HRE. There you will find more information about HUD programs for Veterans, as well as links to other federal resources.


 FAQ ID:   1863  Topic:SubTopic  Emergency Solutions Grants (ESG) Program: Emergency Solutions Grants (ESG) Program  Date Published   03/14/2012
Q:  How can my organization apply to receive ESG funding to help the homeless?
A: 

ESG is a formula grant program, which means HUD allocates money to States, urban counties, metropolitan cities, and territories (the recipients), who then usually further provide that funding to non-profit organizations in their areas (subrecipients) to run shelters and provide assistance to persons who are homeless or at risk of becoming homeless.

The best place to start is locally, with your city, county, or state, since they are the recipients of funds and they operate programs in your area. They will able to provide you with information on their application process and procedures. A list of ESG Recipients can be found on the HRE.


 FAQ ID:   1864  Topic:SubTopic  Emergency Solutions Grants (ESG) Program: Emergency Solutions Grants (ESG) Program  Date Published   03/14/2012
Q:  Can a Transitional Facility be eligible to receive ESG funds?
A: 

ESG funds may be used for:

(1) providing essential services to homeless families and individuals in emergency shelters;

(2) renovating buildings to be used as emergency shelter for homeless families and individuals; and

(3) operating emergency shelters.

Because these costs are focused on emergency shelter, a transitional facility will only be eligible to receive ESG funds for these costs if:

(1) It meets BOTH of the following criteria under the new emergency shelter definition:

(a) its primary purpose is to provide a temporary shelter for the homeless in general or for specific populations of the homeless; and

(b) it does not require occupants to sign leases or occupancy agreements;

OR

(2) It received funds under a FY 2010 Emergency Shelter Grants grant and met the criteria under the former emergency shelter definition (“any facility, the primary purpose of which is to provide temporary or transitional shelter for the homeless in general or for specific populations of the homeless”).


 FAQ ID:   1866  Topic:SubTopic  Emergency Solutions Grants (ESG) Program: Emergency Solutions Grants (ESG) Program  Date Published   03/14/2012
Q:  What are the limits on rental assistance provided through ESG? For how many months of rental arrears can the ESG funds be used ?
A: 

The maximum length of time a program participant may receive rental assistance through ESG is 24 months during any 3-year period. Short-term rental assistance is for up to 3 months of rent. Medium-term rental assistance is for more than 3 months, but not exceeding 24 months. Payment of rental arrears consists of a one-time payment for up to 6 months of rent in arrears, including any late fees on those arrears. The limit of up to 24 months of payments must include the arrears payments. For example, if a participant receives assistance for 6 months of rental arrears payments, the maximum amount of monthly rental assistance they may receive is 18 months.


 FAQ ID:   1867  Topic:SubTopic  Emergency Solutions Grants (ESG) Program: Emergency Solutions Grants (ESG) Program  Date Published   03/14/2012
Q:  When does the Emergency Solutions Grants program go into effect?
A: 

The Emergency Solutions Grants (ESG) program is in effect as of January 4, 2012, for the second allocation of FY 2011 funds and beyond. ESG requirements also apply to any FY 2011 first allocation funds that are reprogrammed to new ESG activities through the Substantial Amendment to the FY 2011 grant. The Emergency Shelter Grants program will be phased out as recipients expend all funds from the first allocation of FY 2011 and earlier.


 FAQ ID:   1868  Topic:SubTopic  Emergency Solutions Grants (ESG) Program: Emergency Solutions Grants (ESG) Program  Date Published   03/14/2012
Q:  How does HUD allocate ESG funds? Will the allocation process differ from the Emergency Shelter Grants program?
A: 

Congress allocates funding to ESG on an annual basis. HUD will set aside for allocation to the territories up to 0.2 percent, but not less than 0.1 percent, of the total amount of each appropriation in any fiscal year. The remainder will be allocated to States, metropolitan cities, and urban counties. The percentage allocated to States, metropolitan cities, and urban counties will be equal to the percentage of the total amount available under the Community Development Block Grant (CDBG) for the prior fiscal year. If an allocation to a metropolitan city or urban county would be less than 0.05 percent of the total fiscal year appropriation for ESG, the amount is added to the allocation of the State in which the city or county is located.

There has been no change in the allocation process from the Emergency Shelter Grants program that is now being used for the Emergency Solutions Grants program.


 FAQ ID:   1869  Topic:SubTopic  Emergency Solutions Grants (ESG) Program: Emergency Solutions Grants (ESG) Program  Date Published   03/14/2012
Q:  Are funds from the FY 2011 first allocation subject to the Emergency Shelter Grants program requirements or the Emergency Solutions Grants program requirements?
A: 

Funds from the FY 2011 first allocation are subject to the Emergency Shelter Grants program requirements, which were in effect at the time the awards were made. Any funds from this allocation that recipients or subrecipients continue to expend as originally planned must follow the Emergency Shelter Grants program rule. Any funds reprogrammed from the first allocation after January 4, 2022 must follow the Emergency Solutions Grants program rule. The Emergency Solutions Grants Program requirements will govern allocations in FY 2012 and beyond. The Emergency Shelter Grants Program requirements will remain effective for the FY 2011 first allocation and allocations for FY 2010 and earlier.


 FAQ ID:   1870  Topic:SubTopic  Emergency Solutions Grants (ESG) Program: Emergency Solutions Grants (ESG) Program  Date Published   03/14/2012
Q:  What are the expenditure deadlines for using the first and second allocation of FY 2011 ESG funds?
A: 

Expenditure date for FY 2011 first allocation ESG funds:

Funds provided under the first allocation must be expended within 24 months after the date HUD signed the original FY 2011 grant agreement. Recipients have the option of reprogramming funds from the first allocation of FY 2011 grant funds for eligible activities under the Emergency Solutions Grants Program. These funds also must be expended within 24 months after the date HUD signed the original FY 2011 grant agreement.

Expenditure date for FY 2011 second allocation ESG funds:

Funds provided under the second allocation must be expended within 24 months after the date HUD signed the amendment to the recipient’s FY 2011 grant agreement.


 FAQ ID:   1871  Topic:SubTopic  Emergency Solutions Grants (ESG) Program: Emergency Solutions Grants (ESG) Program  Date Published   03/14/2012
Q:  How do I find out about upcoming webinar dates related to ESG?
A: 

Information about specific broadcast dates for the Ready, SET, Go! Webinar series will be sent via the ESG Listserv, so be sure to sign up to receive future announcements and news on the Listservs page of HUD's Homelessness Resource Exchange (HRE).

Past webinar recordings can be found in the Learning Center on the HRE.


 FAQ ID:   1872  Topic:SubTopic  Emergency Solutions Grants (ESG) Program: Emergency Solutions Grants (ESG) Program  Date Published   03/14/2012
Q:  Can an ESG recipient subgrant ESG funds to a public housing authority (PHA)?
A: 

No, public housing authorities (PHAs) are not eligible subrecipients under ESG. However, if the housing authority is a department of the city or county government, then the city or county may carry out ESG activities through this department.


 FAQ ID:   1873  Topic:SubTopic  Emergency Solutions Grants (ESG) Program: Emergency Solutions Grants (ESG) Program  Date Published   03/14/2012
Q:  What is "H-ESG"?
A: 

In IDIS, ESG has its own program and activity setup path titled “H-ESG” (for “HEARTH-ESG”) that requires fewer entries than for the Emergency Shelter Grants Program. The Emergency Solutions Grants Program is not called “H-ESG”; this acronym only refers to the IDIS path for the Emergency Solutions Grants Program.


 FAQ ID:   1874  Topic:SubTopic  Emergency Solutions Grants (ESG) Program: Emergency Solutions Grants (ESG) Program  Date Published   03/14/2012
Q:  Can I set up more than one ESG project each year in IDIS?
A: 

No, a single IDIS project represents the entire ESG grant that is received by the recipient. IDIS will not allow a recipient to setup more than one ESG project per Grant Year.


 FAQ ID:   1875  Topic:SubTopic  Emergency Solutions Grants (ESG) Program: Emergency Solutions Grants (ESG) Program  Date Published   03/14/2012
Q:  What is the proper naming convention for the ESG Project in IDIS?
A: 

The naming convention for the ESG Project is ESG11, the 2-digit Allocation Year followed by a space, followed by the Recipient Name. For example: “ESG11 Columbus”


 FAQ ID:   1876  Topic:SubTopic  Emergency Solutions Grants (ESG) Program: Emergency Solutions Grants (ESG) Program  Date Published   03/14/2012
Q:  What is the proper naming convention for ESG Activities in IDIS?
A: 

The naming convention for ESG Activities is ESG11, the 2-digit Allocation Year followed by a space, followed by the Activity Category Name. For example: “ESG11 Shelter”


 FAQ ID:   1877  Topic:SubTopic  Emergency Solutions Grants (ESG) Program: Emergency Solutions Grants (ESG) Program  Date Published   03/14/2012
Q:  Can I allow another organization to access my ESG project or activity in IDIS?
A: 

No, ESG recipients should not allow another organization to access this activity since other organizations should not be drawing ESG funds or entering information in IDIS. Only ESG recipients are allowed to enter information in IDIS and draw funds in the “HESG” program path.


 FAQ ID:   1878  Topic:SubTopic  Emergency Solutions Grants (ESG) Program: Emergency Solutions Grants (ESG) Program  Date Published   03/14/2012
Q:  Can I change the pre-selected Performance Objective and Performance Outcome for an ESG Activity in IDIS?
A: 

No, performance objectives and performance outcomes are predetermined (and cannot be edited) for ESG activities based on activity category.


 FAQ ID:   1879  Topic:SubTopic  Emergency Solutions Grants (ESG) Program: Emergency Solutions Grants (ESG) Program  Date Published   03/14/2012
Q:  Do the Street Outreach, Administration and HMIS activity categories have a secondary activity category in IDIS?
A: 

These three activity categories do not have a secondary activity category.


 FAQ ID:   1880  Topic:SubTopic  Emergency Solutions Grants (ESG) Program: Emergency Solutions Grants (ESG) Program  Date Published   03/14/2012
Q:  Can I approve a voucher I just generated in IDIS?
A: 

The IDIS user who generates the voucher and the IDIS user who approves the voucher cannot be the same person.


 FAQ ID:   1881  Topic:SubTopic  Emergency Solutions Grants (ESG) Program: Emergency Solutions Grants (ESG) Program  Date Published   03/14/2012
Q:  Can I set up an activity for each subrecipient I have funded in IDIS?
A: 

No. ESG recipients can only set up one activity per activity category per grant year in IDIS beginning with the FY2011 allocation. The activity categories are: Street Outreach, Shelter, Homelessness Prevention, Rapid Re-Housing, HMIS, and Administration. For each activity, (under “Activity Funding”), a recipient must identify the funding amount allocated to each sub-recipient organization. Itemizing funding by subrecipient allows IDIS (and the ESG recipient) to track commitments and draws at the subrecipient level. When drawing funds for that activity, the recipient must indicate the subrecipient for the draw. So, every draw by a recipient will only be associated with one subrecipient. Each draw is therefore associated with a specific subrecipient and a specific activity for a specific program year. An IDIS report is expected to be available in Spring/Summer of 2012 that shows the activities and draws by subrecipient for each year’s ESG allocation.


 FAQ ID:   1882  Topic:SubTopic  Emergency Solutions Grants (ESG) Program: Emergency Solutions Grants (ESG) Program  Date Published   03/14/2012
Q:  Does my community’s FY 2012 Annual Action Plan need to include the requirements added by the Interim Rule?
A: 

Use of FY 2012 ESG grant funds is subject to the Interim Rule.

For ESG recipients whose plans have been submitted and already approved. The recipient will need to submit a substantial amendment to the FY 2012 Action Plan that meets all of the new Con Plan requirements highlighted and explained in the Substantial Amendment Notice, including all requirements that apply to emergency shelter and street outreach activities. The recipient must submit new ESG certifications with its substantial amendment. Updated certifications are on the HRE.

For ESG recipients whose plans were submitted and not yet approved. With respect to FY 2012 and future action plans, the new action plan and certification requirements under 24 CFR part 91, as amended by the Interim Rule, apply to the contents of any plan submitted after January 4, 2012. Please make sure that the ESG portions of plans meet the new ESG-specific requirements under 24 CFR part 91, as amended by the Interim Rule and explained in the Substantial Amendment Notice.

For ESG recipients which have not yet submitted their plans. Recipients must submit an action plan that meets all of the new requirements.

For jurisdictions which do not receive ESG funds. With respect to FY 2012 and future action plans, the new action plan requirements under 24 CFR part 91, as amended by the Interim Rule, apply to the contents of any plan submitted after January 4, 2012.


 FAQ ID:   1883  Topic:SubTopic  Emergency Solutions Grants (ESG) Program: Emergency Solutions Grants (ESG) Program  Date Published   03/14/2012
Q:  When are ESG subrecipients required to start entering data into an HMIS?
A: 

HUD requires that providers start entering data into an HMIS as soon as they begin serving people using funds from the second allocation. If a provider does not receive any funding from the second allocation, they are required to start entering data on people served using FY2012 funds. However, recipients can require providers to enter sooner if they choose.


 FAQ ID:   1884  Topic:SubTopic  Emergency Solutions Grants (ESG) Program: Emergency Solutions Grants (ESG) Program  Date Published   03/14/2012
Q:  Are there minimum requirements for consultation with the Continuum of Care?
A: 

HUD recognizes that planning processes vary from community to community. The consultation requirements were developed broadly, in order to accommodate this variety. HUD expects that ESG recipients and CoC leadership will work together to determine the most effective process for their community.


 FAQ ID:   1885  Topic:SubTopic  Emergency Solutions Grants (ESG) Program: Emergency Solutions Grants (ESG) Program  Date Published   03/14/2012
Q:  Is there a set format for the substantial amendment that is required to receive the second allocation of FY 2011 ESG funds?
A: 

There is no set format for the substantial amendment. You may use any format, as long as the information contained meets the requirements of the regulations.


 FAQ ID:   1886  Topic:SubTopic  Emergency Solutions Grants (ESG) Program: Emergency Solutions Grants (ESG) Program  Date Published   03/14/2012
Q:  Can we just combine the second allocation of FY2011 funds with the FY2012 funds?
A: 

No. The FY2011 funds must be accounted for separately from the FY2012 funds. Also, HUD must sign the FY11 grant agreement amendment for the second allocation. However, recipients may combine the second allocation of FY2011 funds with FY2012 funds for the purposes of a subrecipient competition, as long as the funds are accounted for separately AND recipients track and meet all of the obligation deadlines separately (60 days for States and 180 days for local jurisdictions and territories).


 FAQ ID:   1887  Topic:SubTopic  Emergency Solutions Grants (ESG) Program: Emergency Solutions Grants (ESG) Program  Date Published   03/14/2012
Q:  Will HUD wait until after May 15th to approve all substantial amendments?
A: 

No. HUD will follow its normal process for review of substantial amendments. If HUD does not disapprove it, after 45 days from submission to HUD, it is automatically approved. Recipients must ensure that they are following the citizen participation process outlined in the Consolidated Plan. HUD may not shorten the public comment period.

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